Interactive demo — no real data, no account needed.

CoachQuote is coach management software for Australian charter and coach operators — job quoting, per-departure P&L, driver and vehicle management, and fatigue/rest-break compliance in one place. Paste a client email and AI reads it straight into a job, or key it in yourself; either way, Google Maps fills the route and heavy vehicle tolls, and you get an instant YES/NO/MARGINAL verdict with a client-ready PDF quote.

Job result
Your Quote
Coastal Tours · 25 June 2026 · Retail · 376 km
Verdict
YES
Coastal Tours · Sydney → Blue Mountains return · 376 km · 6h 10m
QUOTE THIS JOB AT inc GST
$1,045
YOUR NET ex GST
$352
This job covers all costs and returns a healthy net profit. Quote with confidence.
$57/hr
Net $/hr
$45/hr
Target $/hr
$0.94/km
Net $/km
QUOTED INC GST
$1,045
COSTS
$598
NET
$352
KM
376 km
HOURS
6h 10m
NET $/KM
$0.94
All figures are ex-GST. Costs assume you are GST-registered and claiming input tax credits.
Revenue (ex GST)
Charter hire fee$950.00
Less: Variable costs (ex GST) — change with km & hours
Fuel (outbound + return)−$67.34
Tolls−$18.50
Tyres & servicing−$25.46
Driver wage + superannuation−$243.86
Depreciation−$141.00
Less: Fixed costs (ex GST) — daily allocation per departure
CTP + insurance + registration−$102.84
HVIS + accreditation + admin−$17.50
RESULT SUMMARY
Revenue (ex GST)$950.00
Less: total costs (ex GST)−$616.50
Net profit$352.00
AI-powered
AI intake
Paste the enquiry — one step: AI reads it, Google checks the route, and it lands as a new job ready to check.

✦ Client email or enquiry

"Hi, we need a coach from the International Airport to the Novotel Darling Harbour on Friday 18 July. 38 passengers, arriving Flight QF412 at 4:30 pm. Can you give us a price? We will need the coach to wait and do a return drop to the airport at around 9 pm."
New job
Job details
Fill in what you've been offered. The platform handles the rest.

◉ Client & type

Retail — you quote Wholesale — they offer
Local / Metro Regional

⬆ Pre-departure

Auto-calculated from the itinerary's Leg 1 departure time.

↗ Itinerary 376 km · $18.50 tolls

LEG 1
Sydney CBD → Blue Mountains
Depart 07:30 · 155 km · 2h 30m · $9.25 tolls
Transfer
WAIT
Standby at Blue Mountains · 3h 10m
LEG 2
Blue Mountains → Sydney CBD
Depart 14:30 · 155 km · 2h 20m · $9.25 tolls
Transfer
Itinerary total376 km · $18.50 tolls

⬇ Post-job

$ Pricing

Retail mode — CoachQuote calculates your recommended price based on your cost structure.
$
inc GST · based on your running costs + target margin
Quick quote
30-Second Ballpark
Phone rings, client wants a number — get one fast.
QUOTE AROUND
$1,045
inc GST · based on your running costs
Ballpark only — create a full job for the exact P&L
Jobs
Job History
YES
Coastal Tours
Sydney → Blue Mountains · 376 km · 25 Jun 2026
$1,045
Quoted
Pacific Conferences
Airport transfers · 142 km · 28 Jun 2026
$495
MARGINAL
Hunter Valley Weddings
Sydney → Hunter Valley · 490 km · 12 Jul 2026
$1,250
YES
Blue Mountains Tourism
Day tour · 280 km · 5 Jul 2026
$880
YES
Sydney School of Music
Excursion · 198 km · 2 Jul 2026
$620
Business
Reports
Your operation at a glance — revenue, costs, and job performance.

📈 Monthly Revenue (ex GST)

$8k $6k $4k $2k $3.8k $5.4k $4.5k $6.0k $4.2k $6.6k $5.1k $5.7k $7.2k Oct Nov Dec Jan Feb Mar Apr May Jun

🏆 Top clients by revenue

Coastal Tours
$8,420
Pacific Conferences
$6,150
Blue Mountains Tourism
$4,620
Hunter Valley Weddings
$3,380
Sydney School of Music
$2,110

✅ Jobs by verdict

32 jobs total
YES 21 jobs 66%
MARGINAL 7 jobs 22%
NO 4 jobs 12%
66% of jobs are profitable at your current cost structure.

📊 Period P&L Summary — June 2026

REVENUE
$7,210
TOTAL COSTS
$4,890
NET PROFIT
$2,320
MARGIN
32%

🛡 Compliance Evidence Pack HVA / CoR ready

One PDF for an HVA auditor — licence checks, fatigue profiles and work tickets for every job run in the period. Your quote is your audit evidence.

JOBS INCLUDED
32
LICENCE & EXPIRY ISSUES
0
FATIGUE FLAGS
1
Every job's planned work/rest profile, licence check and work ticket — bundled the moment you need to hand something to an auditor.

Common questions

How do I price a charter bus job in Australia?

A charter bus price is built from your running cost per km, driver wages (weekday/weekend/public holiday rates), vehicle overhead, fuel, tolls, and a margin. CoachQuote calculates all of this automatically from your business settings and shows you a full P&L per departure.

How do I know if a coach hire job is profitable?

CoachQuote gives you an instant YES / MARGINAL / NO verdict against your target margin. It calculates revenue minus all costs and shows you the exact dollar surplus or shortfall — so you know before you commit.

What costs should I include in a bus hire quote?

A complete bus hire quote should cover fuel, driver wages (including super and applicable award loadings), vehicle depreciation, insurance, registration, tolls, depot-to-pickup deadhead, and your overhead allocation. Missing any of these is how operators end up working for less than cost.

What is a good profit margin for coach charter work?

Most experienced Australian operators target 20–35% net margin on retail charter work. Wholesale and contract work typically runs thinner. CoachQuote lets you set your own threshold so every verdict is measured against your actual business target.

How do I prepare for the HVNL / HVA compliance reform?

From 1 August 2026, the Heavy Vehicle National Law reform replaces NHVAS with the new HVA scheme, requiring a documented Safety Management System. CoachQuote generates the evidence as a by-product of quoting — a planned work/rest profile under NHVR Standard Hours, a driver licence class check, and licence/medical/rego expiry nudges on every job. The Compliance Evidence Pack bundles all of it into one PDF for an auditor, for any date range.

Is CoachQuote a coach management software or just a quoting tool?

CoachQuote is coach management software built around the job — quoting, per-departure P&L, vehicle and driver records, contractor allocations, and client history all live in the one place. Job quoting is the core because that's where the money is decided, but every job it creates is already linked to the right vehicle, driver and client record, so you're not re-entering the same details in a separate management tool.

Does CoachQuote check driver fatigue and rest breaks?

Yes — every job's planned timing is checked against NHVR Standard Hours work/rest rules as you build it, including rest breaks taken during empty relocation runs to and from the depot, not just on paid legs. It flags a likely breach before the job is confirmed, so timing problems surface at quoting time rather than on the road. This is a planning guide from quoted times, not a work diary — the driver's actual hours must still be managed and recorded as usual.