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Cost it. Quote it. Know your margin.

Know your cost. Quote it right.

Real running costs — fuel, wages, depreciation, overhead — turned into an accurate price and a full P&L on every job. Built for Australian coach and transport operators.

  • Full cost stack — fuel, tolls, wages, depreciation, overhead
  • Client-ready PDF quote, plus a P&L on every job
  • Counter-offer figure when the job needs negotiating
  • Built by an operator with 15+ years in the industry
CoachQuote · coachquote.au · Born 21:18 AEST 6 June 2026

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Cost it. Quote it. Know your margin.
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Cost it. Quote it. Know your margin.

Stop quoting blind.

Set up your cost profile once. Every job after that takes 60 seconds to assess. Know your number before you hit reply.

  • Solo tier free forever — 500km/month, ad-supported
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CoachQuote · coachquote.au · Born 21:18 AEST 6 June 2026

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Solo MVP — one vehicle, one driver, all the answers.

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Free
500km/month cap. Everything you need to get started.
Operator Coming soon
TBA
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Fleet Coming soon
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Diesel 0.0¢/L
Operator
Solo · Free
DE
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Good day, Operator.

Your cost profile is ready. Check your next job in under a minute.

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Welcome to CoachQuote — Dispatch mode
You have full access to jobs, clients, drivers, vehicles, work tickets, and driver itineraries. Financial features (quoting, P&L, fatigue compliance) are currently available for Australian operators only — we'll expand these to more regions as CoachQuote grows.
New job?
Paste the enquiry — AI fills the job →
Paste any email, SMS, or WhatsApp. AI reads it and fills client, date, and itinerary in seconds.
📋
Jobs this month
0
0 km of 500 km used
💰
Total sales
$0
This month, incl GST
📈
Total net
$0
This month, after costs
⛽
Diesel price
0.0
cents per litre
↻

Recent jobs

◈

Clients

CoachQuote Beta · 260612-01
New job

Job details

Enter the client, route, and timing — we'll work out the cost and price.

📋Job details
🚌Vehicle & driver
🗺️Itinerary
💰Costs & add-ons
📄Quote & margin
📝Notes
Job result

Your Quote

—
EX GST
$—
COSTS
$—
NET
$—
KM
—
HOURS
—
NET $/KM
$—
Check the job before you send it. Distances, times, vehicle and price are worked out automatically, and anything read from a client's email is a machine's best reading of it. Both can be wrong. What goes out over your name is yours.
All figures are ex-GST. Costs assume you are GST-registered and claiming input tax credits.
Revenue (ex GST)
Charter hire fee $—
Less: Variable costs (ex GST) — change with km & hours
Fuel (outbound + return) $—
AdBlue $—
Tolls $—
Tyres & servicing $—
Depreciation $—
Driver wage $—
Superannuation $—
Parking, washing & misc $—
Contribution margin $—
Less: Fixed costs (ex GST) — daily allocation per departure
CTP + commercial + public liability $—
Registration $—
Finance / lease $—
HVIS + accreditation + admin $—
RESULT SUMMARY
Revenue (ex GST) $—
Total operating costs (ex GST) $—
Net profit $—
Break-even price (min. to charge client, inc GST) $—
Counter-offer figure
$—
The price that would hit your target net for a job of this shape.
"Thanks for the offer — to make this job work I'd need $— inclusive of GST. That covers our running costs, return leg, and driver. Happy to confirm at that figure."
Quote for client
Send this figure to the client — ready to copy.
Cost to run this job
Wages & super $—
Vehicle & running costs $—
Total cost (ex GST) $—
Hire & travel $—
Tolls (pass-through) $—
GST (10%) $—
Total quoted $—
Indicative NHVR hours check
Total work hours —
Rest break required —
Indicative only. Operators are responsible for full compliance with NHVR Fatigue Management requirements. Not legal advice.
Fast path

Quick Job

Just the basics to get a job into the system — fill in the rest later.

Defaults to your depot — change if the vehicle isn't starting there this time.
After the last drop
Auto-filled from Google (last drop → origin) — editable if you know the real figure.
Fast path

AI intake

Paste the enquiry — AI reads it into a full job for you to check.

Defaults to your depot — change if the vehicle isn't starting there this time.
The more specific the better — include the date, times, pickup and drop-off locations, and passenger count. If the client's message is vague, add the missing details in plain English before you paste. Images and attachments are ignored.
AI Quote

New quote

Paste a client email, SMS or brochure below — AI reads it, fills what it knows and flags what's missing.

Multi-day trip? Paste the whole itinerary — Day 1 gets read in full straight away; add Day 2 onward afterwards, one day at a time, for accuracy.

Bad spelling, slang, abbreviations — all fine. It understands plain English.

Quick capture

Enquiries

Paste a raw enquiry to save it. Come back later and process it with AI.

Job history

Every job, every verdict

Quoted, accepted, completed, declined — all here.

Job history

Calendar

Every job, laid out by date.

Mon
Tue
Wed
Thu
Fri
Sat
Sun
Clients

Client book

Your client relationships, job history, and contact details.

Client

—

≡

Job history

Job
🕐

Timesheets

Menu

Everything in CoachQuote — same categories as the desktop sidebar.

📖
Help centre
Step-by-step guides for every feature
›
🌐
Visit website
Pricing, privacy policy, terms of service
›
Setup · 1 of 3

Your Business Profile

Your own operator details — trading name, ABN, address, and logo. This information appears on every client quote and PDF output. It is not for contractors or drivers.

●

Operator

CoachQuote logo (default)
Appears on quotes and reports in place of the CoachQuote logo. PNG or JPEG, ideally a wide/horizontal logo. Leave blank to use the CoachQuote logo.
2 capital letters — abbreviation of your business name. Only affects new jobs.
11 digits
✉

Contact

Your mailing address — printed on quotes/invoices. Not necessarily where the coach is parked; see Settings → Depot defaults for that.
⚐

Compliance & accreditation

Required to operate a public passenger vehicle
Policy or certificate number
Which fatigue rules apply to your operation?
🏦

Banking details

✎

Work ticket

Setup

Vehicles

Every cost figure here flows into the job that uses it.

Setup

Drivers

Your employed drivers. Assign them to jobs independently of the vehicle.

Drivers

Timesheets

New driver

Leave any expiry blank if not applicable — CoachQuote nudges you before a job if one lapses, it never blocks you.
Setup

Contractors

Saved contractors auto-fill seats and rates when allocated to a job.

Name
Seats $/hr $/km Min hrs
Setup

Vehicle

◐

Vehicle

Leave blank if not applicable — CoachQuote nudges you before a job if one lapses, it never blocks you.
$ /hr
Blank uses your Business Settings retail rate. Set this when this vehicle should quote at a different $/hr — e.g. a bigger or better-fitted coach.
km/hr
Free km bundled into this vehicle's hourly rate. Blank falls back to Business Settings. Different for each coach — e.g. a 57-seater may include more km than a 24-seater.
⛽

Fuel

Current diesel price is set in Business Settings, since it applies across your fleet.
L/100km
Stop-start, higher burn
L/100km
BIC fleet average benchmark
L
km
Read the pump after your next fill-up. Leave blank if this vehicle doesn't use AdBlue.
⚒

Running costs

Tyres?
$
km
Enter tyre details to calculate cost per km
Servicing
$
km
Enter service details to calculate cost per km
Depreciation calculator?
Not applicable — the monthly payment in Finance & lease above is your capital cost for a financed or leased vehicle.
Spreads the cost of buying the vehicle across its working life. Enter the purchase price and how many km you expect to drive it — the residual/balloon is set in the Finance section above. The result is a depreciation cost per km added to every job.
$
km
Enter purchase price, resale value and expected km to calculate depreciation per km
km/yr
Used for fuel and tyre cost per km and depreciation
$

Fixed Costs

$ /yr
$ /yr
$ /yr
$ /yr
2× per year
days/yr
Days this vehicle actually ran a job — not calendar days. Leave blank to assume every day of the year.
Other vehicle expenses
Anything specific to this vehicle that doesn't fit above — storage, signage renewal, satellite tracking, whatever's unusual to your operation.
No custom expenses added
True daily fixed cost: —
⊟

Finance & lease

No repayment cost. Depreciation per km above captures asset value loss.
$ /mo
Principal + interest, or lease payment
When the term (and balloon, if any) is due
% p.a.
Informational only
$
Depreciation is calculated on purchase price minus this.
Recovery

Trash

Deleted jobs, clients, contractors, vehicles, tours and drivers stay here until you restore them — nothing is removed for good.

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Owner only

Team

Invite staff to work inside your account. They'll see your jobs, clients, vehicles and contractors — an Admin has full access like you; Staff can create everything but won't see prices, P&L, or reports.

✉

Invite someone

There's no auto-sent email yet — after inviting, tell them to sign up at CoachQuote using this exact email address. They'll automatically join your account on their first login.
👥

Your team

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Account & plan

Your current subscription and what's included. Pricing and features are still being finalised — more to come.

★

Your plan

—
◈

Plan comparison

Starter Operator Fleet
Price (AUD/mo) $39 $69 $99
Vehicles 1 1 Unlimited
Clients 5 Unlimited Unlimited
Job history 90 days Unlimited Unlimited
PDF & email quote — ✓ ✓
Team seats — 2 5
Multi-vehicle jobs — — ✓
Contractor management — — ✓
Setup · 3 of 3

Business settings

Wage rates, pricing multipliers, and your net targets. All editable any time.

●

Driver wages

Enter your nominal hourly rates below — used to calculate your personal return above wage on every P&L.
Enter your driver's award rates — these are deducted as a cost on every job P&L.
$ /hr
Mon–Fri — vehicle hire and your standard wage, one number, no loading.
%
on top of your weekday rate
%
on top of your weekday rate
%
on top of your weekday rate
%
Applied to employed driver only
min
Enter 0 for none
Multi-day / away jobs
Sets the default minimum hours per day for away jobs — applied to both the hours charged to the client and the hours the driver is paid, even on a relaxed or non-driving day. This is the default for every new tour day; overridable per day in the job.
hrs
Paid in full even on a relaxed/non-driving day
$
Flat pay for a day within the standard hours
$ /hr
Per hour beyond the standard bracket
×
Applied to the implied hourly rate (day rate ÷ standard hours)
hrs worked
Independent of the standard hours bracket above — set the same if they should match
⛽

Fuel

c/L
Applies across your fleet — update when you fill up
c/L
Typical 100–200 c/L · same units as diesel
Business overheads
$ /yr
$ /yr
$284 renewal every 3 years
$ /yr
Booking/quoting software, accounting software, website hosting, phone/email — any recurring admin cost not tied to a specific vehicle
🚌

Fleet labels

Used when a job has more than one vehicle allocated (e.g. "Coach 1", "Coach 2") — change it if your fleet isn't coaches.
e.g. Coach, Bus, Car, Vehicle, Limo
📍

Depot defaults

Where the coach actually dispatches from — used for real drive-time/distance lookups on every job's depot leg, to prefill the origin of Leg 1 on new jobs, and to resolve "the depot" in AI intake. Not necessarily your business/postal address. Pick from the dropdown so Google confirms the exact location — typed text alone is not verified.
The travel time/distance below are placeholders shown before a job has a real Leg 1 address — once you enter one, they're replaced with the real distance from your depot address above.
min
Depot → first pickup
km
Depot → first pickup
min
Last drop → depot
km
Last drop → depot
min
Time to board passengers before departure
$

Pricing & targets

Every job has a break-even point — what it costs you to run, all in. That's calculated automatically, nothing to set. Below sets your ideal profit target in dollars per hour, measured over the whole job (depot to depot) — so a job's profit is judged against how much of your day it takes, not just a flat percentage. Hit it or better and it's a clear YES. Below that but still above your minimum and it's MARGINAL — worth negotiating. Below your minimum is a NO.
$ /hr
= $— /hr incl GST
$ /hr
= $— /hr incl GST
$ /hr net
Hit this $/hr net or better — clear YES, you're in business
$ /hr net
Below your ideal target but still clears this — worth negotiating
Multiplies your running cost per km
km/hr
Free km bundled into your hourly rate — only km beyond this are billed as running cost
%
added to your weekday wage, not the vehicle rate — e.g. on a $42 wage, 50% = $63, and that's what's added to the client's price instead of $42
%
added to your weekday wage, not the vehicle rate
%
added to your weekday wage, not the vehicle rate
Defaults to 0% — no change to your pricing until you set these. What a driver actually earns those days is a separate figure, in Driver wages above — the two numbers don't have to match, only the vehicle-hire portion is ever shared between them.
⚙

Feature availability

Control which features are available. You always have full access regardless of these settings.
New features
Standard features
📅

Calendar sync

Subscribe to your jobs from Google, Apple or Outlook Calendar and they'll appear alongside everything else in your day. Read-only — changes made in your calendar don't come back to CoachQuote.
Subscribe now
Treat this address like a password. Anyone who has it can see your job diary without logging in — that's how calendar apps work, they can't sign in on your behalf. Don't post it anywhere public. If it ever gets out, hit Reset address and every old copy stops working immediately.

Shared: date and times, client name, passenger count, vehicle, driver name, pickup and drop-off.
Never shared: any price, cost, margin or verdict, client or driver contact details, and your internal notes.
●

Appearance

Reports

Generate PDF reports from your accepted jobs.

📊

Period P&L Summary

All accepted jobs in a period — total revenue, net profit, km, job listing. Essential for tax time.

👥

Client Performance Report

Clients ranked by net profit — total jobs, revenue, average job value, last job date.

📈

Monthly Revenue Summary

Month by month revenue and net profit trend. See your busiest periods at a glance.

⛽

Fuel & Running Costs

Fuel, tyres, servicing and depreciation per job. Understand your real cost per km.

🛡

Compliance Evidence Pack

One PDF for an HVA/CoR review — licence checks, fatigue profiles and work tickets for every job run in the period. Planning evidence, not a work diary.

◐

Fleet Utilisation

Jobs per vehicle and driver by month. See which assets are earning their keep and who's carrying the workload.

Admin only

User Management

Manage plans, billing overrides, and admin access for all users.

✉

Invite a user

🤖

AI intake spend

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Loading users…
📬

Help & Feedback Inbox

Click Refresh to load messages.
🎭

Plan simulator

Temporarily preview how the app looks and behaves on a different plan tier. Your real plan is untouched — simulation is browser-local only and a bright banner reminds you it's active.

Operator plans

1 vehicle · up to 5 clients · 90-day history · no PDF export · no team seats
1 vehicle · unlimited clients · PDF & email quote · 2 team seats
Unlimited vehicles · contractor management · multi-vehicle jobs · 5 team seats
Restore your real plan

Driver view

Login · assigned jobs dashboard · work ticket · weekly timesheet
🛠

Admin tools

Use these tools for testing and debugging only. These actions affect your current browser session.

Admin only

Engineering Log

Bugs/repairs and enhancements/improvements raised during dev sessions but not fixed on the spot — logged here so nothing gets lost.
🛠️

Log

📋 Existing log items
Log items
Click Refresh to load the log.